Why Microsoft 365 Backup? Everything You Need to Know [2023]

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Are you running your business using Microsoft 365?

If so, you’re part of a growing trend. 

Many organizations are adopting to M365 suite of productivity tools to simplify their operations. But are you aware of the importance of backing up your data?

In today’s digital revolution, cybersecurity breaches are more prevalent than ever.  

Unluckily, certain businesses like healthcare, education, research, government, and military organizations are more vulnerable to these types of ransomwares and other cyberattacks.  

That’s why having a sturdy backup and recovery plan has become a vital aspect of risk management strategy for data protection in any business.

Are you still, relying on outdated backup methods and a slow recovery process to protect your organization’s data?

These traditional methods may lack crucial features like data encryption or immutability, making your data vulnerable to external threats.  

Additionally, these methods can be non-scalable, making it difficult to handle substantial amounts of data.  

In some cases, even if a company is ready to pay a ransom to retrieve lost data, there’s no guarantee that it will be fully recoverable.

Out of all ransomware victims, 32 percent pay the ransom, but they only get 65 percent of their data back according to cloudwards analysis.

That is where a reliable backup solution for M365 Data Protection comes in. By backing up your data regularly, you can be prepared for any disaster, be it a cyber-attack, natural disaster, or accidental deletion.

Securing M365 Data: Why Backup is Critical?

As we know, M365 is a highly capable Software as a Service (SaaS) platform that provides application availability and uptime, but that’s not all.  

Even with security measures in place, backups are crucial to protect against unexpected security threats.  

Here is the list of potential vulnerabilities and risks that can impact your system,

Accidental Deletion:

Accidental user deletion in M365 can have an impact network-wide and can lead to data loss. Native recycle bins and version histories offer limited protection. Remember the two types of deletions: soft and hard delete, where hard delete is permanent and unrecoverable.   

Retention Policy:

Do not let retention policy gaps put your business at risk. M365’s limited retention policies may not keep up with your evolving needs, leaving your data vulnerable.

Internal Security Threats:

Internal security threats from employees are a real concern for businesses. Unluckily, M365 cannot always distinguish between current and former employees trying to access or delete sensitive information.  

External Security Threats:

External threats such as malware and viruses can damage your organization’s reputation, compromising the security of customer data. Such ransomware can sneak in through emails and attachments that can be hard to spot.

Legal Compliance:

Following legal and compliance requirements for data retention is important. Microsoft’s safety features (litigation hold and retention) may not be enough to protect your business in legal action. A backup solution with a speedy Recovery Time Objective (RTO) and reliable Recovery Point Objective (RPO) can help you recover lost data, avoid legal complications, and prevent fines or penalties.  

Microsoft Teams Backup:

Microsoft Teams is important for remote work, but protection is not just about data. Settings, configurations, and memberships also need to be safeguarded. Backing up can retain projects for long-term needs and recover deleted chats.  

Myths and Realities of M365’s Backup Responsibility

Have you ever thought M365 data is completely secure and easily recoverable?  

Source: Veeam

Well, here’s the truth: there’s a misunderstanding between Microsoft’s responsibility and the user’s responsibility for the long-term backup and retention of data.  

Let’s get things straight.

M365 offers geo-redundancy, which is often confused for backup.

A backup is a replica of data that is stored in another location to provide an additional layer of protection against data loss or corruption.  

However, having a backup alone is not enough. It’s equally important to have direct access and control over that backup to ensure quick recovery in the event of disasters.  

Geo redundancy, on the other hand, protects against the site or hardware failure. So, don’t assume that your data in M365 is entirely safe and recoverable, beyond recycle bin.  

Remember, securing your data is ultimately your responsibility. So, the first and foremost step is to choose a reliable backup solution to protect your valuable data.  

Secure your M365 Data with best practices of Backup & Disaster Recovery 

As businesses become increasingly dependent on Microsoft 365 for their day-to-day operations, a reliable Microsoft 365 backup is mandatory for businesses that want to protect their data and ensure continuity. 

Some key benefits of the M365 backup solution include: 

Automated Backup: 

Automatic backup plans offer a hassle-free way to secure your data. By implementing these plans, you can ensure that your information is always up-to-date and secure without requiring significant effort on your part.  

Quick Recovery: 

Having a fast and efficient data recovery process is crucial for successful backups. It allows you to quickly retrieve & restore your data and recover your Emails, minimizing any potential downtime and ensuring business continuity.  

Data Protection:

Backup and restore solutions for individual email inboxes or the whole organization provide the flexibility to decide on the best ways to protect their data.

Secure Storage:

To ensure data security, it is essential to store data in a secure environment with authorized access from any location. It enables greater control over who can access the data, ensuring protection against unauthorized access.

Granular Control:

Organizations can use this solution to set up control over their backups, allowing them to choose which data needs to be backed up and when. It gives them the freedom to choose the ideal backup plan for their requirements.

Cost Saving:

By utilizing the pay-as-you-go model, IT Heads can avoid costly hardware and software purchases, preventing vendor lock-in and providing greater flexibility in managing IT operational expenses.

Protecting Your Business Data: The Power of M365 Backup and Recovery Solution

Though M365 offers many features to ensure the smooth business operation and safe handling of data, still having a reliable backup solution in place is essential.

But don’t worry, finding a good backup solution doesn’t have to be complicated or expensive.

Basically, the backup process should work seamlessly with your existing infrastructure and integrate well with commonly used applications like Teams, SharePoint, Outlook, and more.  

Performing regular backups on-premises and cloud using the 3-2-1 backup method provides an extra layer of protection, while monthly backup tests help prevent unexpected downtime during disaster events.

Quick access to your data when restoring is essential for speedy business recovery after ransomware attacks.

Moreover, backing up your data at any time speeds up the recovery process, rather than waiting for a low peak period.

To sum up, the perfect backup solution you choose should be.

Easy to handle.

Fits right with your existing setup.

Provide instant access and control to your data.

Enable recovery promptly from any unexpected events.

Don’t wait until it’s too late, protect your business’s data by reaching out to us by Call back request or drop an email to sales@yakkaservices.com. Let our experts assist you in safeguarding your business data with our dependable BaaS and DRaaS solutions.  

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